Are you a property holder in rural India? If you are, the terminology Panchayat Khata is probably familiar to you. This certificate represents proof of ownership of land as well as its register, under a Panchayat jurisdiction. Whether you buy or sell it or establish correct records of ownership, getting a Panchayat Khata Certificate is crucial.
In this blog, you will get to know about the certificate, eligibility criteria, what documents are required, and steps to apply for a Panchayat Khata certificate.
What is a Panchayat Khata Certificate?
The panchayat Khata certificate can be obtained from the panchayat of the village which is usually issued to the e-swathu Karnataka government. The certificate is the sole proof of the ownership of any property which belongs to you in the area of the panchayat. It’s just like a municipal Khata Certificate, but it is specifically for rural or Panchayat-governed areas.
This certificate is important for people who would like to register their property, apply for a loan, or transfer ownership rights. This certificate also assists you in paying property taxes as according to this certificate the person who owns this certificate is the owner of the land in the village area.
Schedule a Callback to know more about the Panchayat Khata Certificate
Eligibility Criteria for Obtaining a Panchayat Khata Certificate
The following is the list of requirements for eligibility for a Panchayat Khata Certificate.
Ownership of Land: He or she is the one owning the land situated within the jurisdictions of a Panchayat.
Land in Rural Areas: The land should be located in rural or semi-rural areas since Panchayat Khata Certificates are issued only for rural properties. They are not issued for urban properties.
Land Should be Non-Agricultural (If Applicable): Agricultural land may need special approvals sometimes, considering the particular state’s laws.
No Arrears: There should be no outstanding property tax or dues against the land. In case of any, it should be paid off before applying for the certificate.
Legal Ownership: You should have legal ownership over the property if the land isn’t litigable.
Documents Required for Panchayat Khata Certificate
While submitting your application for a Panchayat Khata Certificate, some specific documents need to be submitted with it. They take on proof of ownership and eligibility.
Here’s the list of generally required documents:
- Application Form: A properly filled-up application form is available at the local Panchayat office.
- Proof of Identity: Government-issued ID proof like an Aadhar card, Voter ID, or Passport.
- Proof of Ownership: Documents like a Sale Deed, Gift Deed, or a Will that prove your ownership of the land.
- Land Survey Details: One copy of land survey records or maps showing the boundary and location of your property.
- Proof of Address: Utility bill, bank statement, or any such document that shows your address.
- Property Tax Receipt: This is evidence that you have paid your property taxes on the land.
- No Dues Certificate: No dues certificate Issued by the Panchayat or the office of the municipality confirming no dues due on the property.
- Photographs: Passport-size photographs of the property owner and his/ her co-owner, where applicable.
Schedule a Callback to know more about the Panchayat Khata Certificate
Step-by-Step Process to Apply for Panchayat Khata Certificate
Applying for a Panchayat Khata Certificate is nothing but a very simple process.
Here’s how to do it step by step:
Step 1: Visit the Local Panchayat Office You must visit your local Panchayat office first. Almost all Panchayats have specific counters for inquiring about properties. You may also ask if the Panchayat has an online portal for applications for certificates.
Step 2: Gather the Application Form Request the application form used in the Panchayat Khata Certificate. You will need to fill in information regarding your property and the owner.
Step 3: Arrange to have all the required documents ready, as indicated above, such as ownership proof, identity proof, and property tax receipts. Then, submit your completed application form with all of this material.
Step 4: Verification by Authorities After submitting your application, Panchayat authorities will check all documents. They may even inspect the property site to know the ownership details and also whether any encumbrances exist.
Step 5: Pay Application Fee After verification, you will be required to pay a processing fee on the application. The rate depends on the state and type of property.
Step 6: Get a Panchayat Khata Certificate Provided that all is okay, the Panchayat office will issue your Khata Certificate. Processing time can take several weeks or perhaps even a couple of months, depending on how busy they are and how effective their office is.
Schedule a Callback to know more about the Panchayat Khata Certificate
Fees for Panchayat Khata Certificate Application
The cost of obtaining a Panchayat Khata Certificate is usually quite minor. However, these charges depend on the state, the area to be surveyed, and the regulations that the Panchayat has set up. Here is the sample fee structure following down below:
Sr. No. | Type of Service | Fee (INR) | Remarks |
1 | Application for Panchayat Khata Certificate (General) | ₹50 – ₹100 | Fee may vary by region |
2 | Application for Panchayat Khata Certificate (Urgent) | ₹150 – ₹250 | For expedited services |
3 | Certified Copy of Panchayat Khata Certificate | ₹20 – ₹50 | For official certified copies |
4 | Fee for Survey/Verification (if required) | ₹100 – ₹500 | Charges for survey/verification services |
5 | Re-issue or Duplicate Panchayat Khata Certificate | ₹100 – ₹200 | For lost/damaged certificates |
How to Transfer or Update a Panchayat Khata Certificate
If you have sold or transferred ownership of your land, or if any personal details have changed, you need to update the Panchayat Khata Certificate. This is how you can do it:
- Transfer Request: In case of a transfer of ownership, submit a request along with necessary documents such as the Sale Deed and ID proofs of the seller and the buyer.
- Provide Proof of Changes: For personal detail changes, documentation as in an updated copy of an Aadhar card in case of a name change should be submitted.
- Verification Process: The Panchayat will verify the details before making changes.
- New Certificate Obtained: After approval from the transfer or update, a new Panchayat Khata Certificate will be issued to you.
Benefits of Having a Panchayat Khata Certificate for Property Owners
Several benefits come with a Panchayat Khata certificate for property holders:
- Official Proof of Ownership: It demonstrates that you own the property.
- Facilitates Welfare Schemes of the Government: One can easily apply to any welfare scheme or subsidy by the government with this Panchayat Khata certificate.
- Ease in Selling or Transferring the Property: It eases out the whole process of selling or transferring ownership rights of the land.
- Access to Loans: Many banks and financial institutions require this certificate while offering loans against the property.
- Property Tax Payments: This ensures that your property taxes are updated, and you are eligible to pay the tax on time.
Conclusion
Obtaining a Khata Certificate is the most important process for owners of property on rural land. It is useful for stating proof, land transactions, governmental benefits, and loan access. By following the step-by-step guide outlined in this blog, you can easily apply for the certificate and keep your property records in order.
Always ensure you have all the documents and clear any dues before submitting your application. After obtaining the Panchayat Khata Certificate, you can rest assured it will be an asset for property transactions involving your property.
Schedule a Callback to know more about the Panchayat Khata Certificate
Frequently Asked Questions
Can I apply online for a Panchayat Khata Certificate?
It depends upon the Panchayat facilities. While some states and Panchayats have online portals for registering the application for the Khata Certificate, some can be applied only by visiting the office directly.
How long does it take to receive a Panchayat Khata Certificate?
It typically takes about one or two months. All of this depends on the process followed and the Panchayat’s work schedule.
What should I do if my name is spelled wrongly in the Panchayat Khata Certificate?
If there is a mistake in your name or other details in the document, you can request correction of the same duly accompanied by proof of identity.
How do I get the Panchayat Khata Certificate for agricultural land? Can it be given as a proof of ownership?
Yes, for agricultural lands. However, depending upon the state’s permission and guidelines, other documents may also need to accompany it.
Is the Panchayat Khata Certificate transferable?
Yes. The Panchayat Khata Certificate can be transferred in case you sell or gift the property. You would have to go through the process for transfer of the certificate.
Sangeetha Mahesh Author
Sangeetha Mahesh is the founder of SriMas Associate, a company that helps people with licenses, insurance, and managing properties. She has studied many subjects like B.Com, MA, and LLB, and has over 15 years of experience in helping businesses and individuals with complicated rules and managing their assets. Sangeetha's work is focused on providing solutions that are good for her clients, and she works hard to give the best service. On her blog, she shares helpful tips and advice about licenses, insurance, and property management, so that her readers can make smart choices.
